DNZ Committees

Technical Committee – Terms of Reference

Objectives
  • To set standards for diving, judging and coaching in New Zealand
  • To set qualifying standards for national events and selection for development and elite training squads
  • To set qualifying standards for international teams and events
  • To represent Diving New Zealand (DNZ) on organisations relating to technical matters
  • To report back to DNZ on international developments relating to technical matters
  • To conduct the theoretical and practical examination/re-examination of candidates for National Diving Judges and Table Officials
  • To ensure facilities selected for the holding of National, International and other major events meet required standards.

Responsible to:Board of DNZ

Composition

  • The Technical Committee (the Committee) shall consist of three (3) persons appointed by the Board. One of those members shall be appointed as convenor by the Board.

Note: The Chairman of the Board shall be an ex officio member of the Technical Committee [ref: DNZ Constitution C18.1.3] but is not counted as a member for the purposes of establishing a quorum.

  • In establishing the membership of the Committee the Board shall have regard to:
    • experience and expertise;
    • demonstrated willingness to work in a constructive and collegial manner with other Committee members and with the wider DNZ membership
    • geographical spread;
    • gender; and
    • where practicable, avoidance of conflict(s) of interest.
  • A quorum for any Committee meeting shall be two thirds of the Committee membership.

Term

All members of the Committee shall continue in office until otherwise determined by the Board, or until the member resigns, whichever comes first. The Board shall call for expressions of interest within three years from 15 August 2009 to ensure “refreshment” of the Committee, as appropriate. All changes to the membership of the Committee shall be recorded in the minutes of the appropriate Board meeting. Any resignation shall be notified to the Board.

Duties and Responsibilities

  • Recommend to the Board standards for diving in New Zealand, including the writing of policy and selection criteria and ensuring these standards remain aligned with any changes made to relevant international standards.
  • Recommend to the Board qualifying standards, including degree of difficulty and points, to be achieved, for national and international events and for selection to development and elite training squads.
  • Ensure facilities for national, international and other major events meet required standards.
  • Administer and conduct the theoretical and practical examination of candidates for National Diving Judges.
  • Maintain a register of all National Diving Judges.
  • Ensure that all National Diving Judges are re-examined once every 5 years.
  • Conduct the examination of candidates for National Table Officials.
  • Maintain a register of all National Table Officials.
  • Ensure that all National Table Officials are re-examined once every 5 years.
  • Provide support and advice on technical matters to the other DNZ Committees, as appropriate.
  • Review from time to time the terms of reference for this Committee and provide any recommendations on this matter to the Board.
  • Undertake such other activities as may be authorised by the Board from time to time.

Operating Principles

  • The convenor of the Committee shall call a meeting of the Committee if so requested by a majority of the members of the Committee, or by the Board.

Note: Meetings may be held by telephone or other means of communication. Ref: DNZ Constitution C19.7

  • Minutes of the Committee meetings shall be taken. Ref: DNZ Constitution C19.5
  • The Committee shall provide such reports as the Board may require.
  • The Committee shall only examine candidates for National Diving Judges and National Table Officials at National Championships or other acceptable international meets held in New Zealand.

Authority

The Committee is authorised by the Board to carry out any activity covered by its duties and responsibilities.

Development Committee – Terms of Reference

Objective

To develop and support strategies on behalf of Diving New Zealand (DNZ) to achieve:

  • The development of divers at club and national high performance level
  • The development of coaches at club and high performance level
  • The development of judges and officials at club and high performance level
  • The development of table officials at club and high performance level

Responsible to: Board of DNZ

Composition

  • Subject to the requirements of the DNZ Constitution, the Board of DNZ, at its discretion, shall determine the composition of the Development Committee (the Committee), and appoint a convenor.

Note: The Chairman of the Board shall be an ex officio member of the Development Committee [ref: DNZ Constitution C18.1.3] but is not counted as a member for the purposes of establishing a quorum.

  • In establishing the membership of the Committee the Board shall have regard to:
    • experience and expertise;
    • willingness to work in a constructive and collegial manner with other Committee members and with the wider DNZ membership
    • geographical spread;
    • gender; and
    • where practicable, avoidance of conflict(s) of interest
  • A quorum for any Committee meeting shall be two thirds of the Committee membership.

Term
All members of the Committee shall continue in office until otherwise determined by the Board, or until the member resigns, whichever comes first. The Board shall call for expressions of interest within three years from 15 August 2009 to ensure “refreshment” of the Committee as appropriate. All changes to the membership of the Committee shall be recorded in the minutes of the appropriate Board meeting. Any resignation shall be notified to the Board.

Duties and Responsibilities

  • To develop divers, coaches, judges and officials and table officials at club and national high performance level.
  • To organise and provide logistical, technical and management support to NZ representative, development and elite squads.
  • To provide support and advice on areas relevant to development to the other DNZ Committees.
  • To review from time to time the terms of reference for this Committee and providing any recommendations on this matter to the Board.
  • To undertake such other actions or activities as may be authorised by the Board from time to time.

Operating Principles

  • The convenor of the Committee shall call a meeting of the Committee if so requested by a majority of the members of the Committee, or by the Board.

Note: Meetings may be held by telephone or other means of communication. Ref: DNZ Constitution C19.7

  • Minutes of the Committee meetings shall be taken. Ref: DNZ Constitution C19.5
  • The Committee shall provide such reports as the Board may require.

Authority

The Committee is authorised by the Board to carry out any activity covered by its duties and responsibilities.

Selectors – Terms of Reference

Objectives

Diver Selection

  • To recommend to the Board the selection of individual divers and teams (including high performance, elite and those to represent New Zealand), based on the relevant selection criteria set by the Technical Committee.
  • To exercise discretion in relation to divers not meeting selection criteria owing to extenuating circumstances, and making recommendations to the Board accordingly.
  • To observe divers at training and meets on a regular basis.
  • To develop strategies to track diver progress including (but not limited to) training programmes and results.

Award and Scholarship Recipient Selection

  • To receive and consider nominations for the award of New Zealand Diver of the Year, and to make recommendations to the Board.
  • To assess applications and make any recommendations to the Board in relation to any relevant scholarship.

Responsible toBoard of DNZ

Composition

  • Subject to the requirements of the DNZ Constitution, the Board of DNZ shall appoint three Selectors, one of whom shall be appointed as convenor by the Board.
  • In appointing a Selector the Board shall have regard to:
    • experience and expertise;
    • willingness to work in a constructive and collegial manner with other Committee members and with the wider DNZ membership
    • geographical spread;
    • gender; and
    • to the greatest extent practicable, avoidance of conflict(s) of interest.

Term

All Selectors shall continue in office until otherwise determined by the Board, or until the member resigns, whichever comes first. The Board shall call for expressions of interest within three years from 15 August 2009 to ensure “refreshment” of the Selectors, as appropriate. All changes to the Selectors shall be recorded in the minutes of the appropriate Board meeting. Any resignation shall be notified to the Board.

Duties and Responsibilities

Diver Selection

Carry out the objectives specified above in relation to ‘Diver Selection’.

Award and Scholarship Recipient Selection

  • Receive and consider all nominations / applications (as applicable) for awards and scholarships.
  • Consider any applicant or nominee (as relevant) on their own merit.
  • Treat all applications received in confidence.
  • Make recommendations to the Board in relation to the granting of any award or scholarship.

Note: The duties and responsibilities outlined above as regards awards and scholarships reflect the requirements of the DNZ constitution C11.2 applicable to the Awards Committee.

General

  • To provide support and advice on matters relevant to selection to other DNZ committees.
  • To review from time to time the terms of reference for Selectors and provide any recommendations on this matter to the Board.
  • To undertake such other actions or activities as may be authorised by the Board from time to time.

Operating Principles

  • The convenor of the Selectors shall call a meeting of the Selectors if so requested by the other two Selectors, or by the Board.

Note: Meetings may be held by telephone or other means of communication Ref: DNZ Constitution C19.7

  • Minutes of meetings shall be taken. Ref: DNZ Constitution C19.5
  • No recommendation of the Selectors shall take effect unless and until approved by the Board.
  • The Selectors (through the convenor) shall provide such reports as the Board may require.

Award and Scholarship Recipient Selection

  • The Selectors shall consider all nominations/applications for awards or scholarships that:
    • are received by the due date, and
    • include all the documentation required to be submitted with the nomination / application.
  • The Selectors shall assess nominations / applications based on the criteria established for the applicable award / scholarship.

Authority

  • The Selectors are authorised by the Board to carry out any activity covered by its duties and responsibilities.
  • Through the convenor, the Selectors may seek any additional information it sees fit from any scholarship applicant or third party.

Judicial Committee – Terms of Reference

Objective

To hear and determine any allegation of misconduct, dispute or appeal properly made to it under the DNZ Constitution.

Responsible to: Board of DNZ

Composition

  1. The Judicial Committee (the Committee) shall consist of not less than three (3) persons appointed from time to time by the Board.
  2. The members of the Committee should comprise : Ref: DNZ Constitution C26.1
    1. a person with legal experience, preferably a lawyer;
    2. a person with significant experience in disciplinary tribunals, preferably in relation to sport;
    3. a person with extensive knowledge of the sport of diving.
  3. No Board member, employee or person who has an interest in the matter before the Judicial Committee is eligible to sit on the Judicial Committee. Ref: DNZ Constitution C26.1.3
  4. In an emergency situation, any two members of the Judicial Committee may constitute a quorum Ref: DNZ Constitution C26.1.3

Term

All members of the Committee shall continue in office until otherwise determined by the Board, or until the member resigns, whichever comes first. Any resignation shall be notified to the Board.

Duties and Responsibilities Ref: DNZ Constitution C26.2

  1. To hear and determine any allegation of misconduct, dispute or appeal properly made to it under the DNZ Constitution.
  2. To peruse, comment on and where necessary amend notices of motion submitted for consideration at an Annual General Meeting.
  3. Where delegated by the Board, to undertake any inquiry of investigation on behalf of DNZ.

Operating Principles

  1. On each occasion the Committee is to be convened, the Board shall appoint a Chairman from amongst the Committee’s members. Ref: DNZ Constitution C26.1.3
  2. In performing its functions the Committee shall follow the procedures relating to its functions as may be set out from time to time in the DNZ Constitution C24, C25 and C28. (View Constitution) and in the Regulations. Ref: DNZ Constitution C26.1.3

Authority

  1. The Committee has the authorities vested in it by the DNZ Constitution.
  2. Subject to the right of appeal as outlined in the DNZ Constitution C27 (View Constitution) all decisions of the Committee shall be final and binding on all members Ref: DNZ Constitution C26.4

Awards Committee – Terms of Reference

Objective

To receive and consider nominations for the award of the following listed Awards and make recommendations on nominations received for these awards to the Board of Diving New Zealand (DNZ).

  • Life membership
  • Honours Awards
  • Service Awards
  • Merit Awards

Ref: DNZ Constitution C11.2

  • Coach of the Year Award
  • Junior Coach of the Year Award (Dick Lamb Memorial Trophy)

Ref: DR5.16 and DR5.17. OR

  • such other Award deemed appropriate by the Awards Committee and DNZ.

Ref: DNZ Constitution C11.2

Responsible to:Board of DNZ

Composition

  • The Awards Committee (the Committee) shall consist of three (3) persons (including a Chairman) elected at each AGM of DNZ.
  • All persons wishing to be elected to the Committee must hold at least one of the following:
  • Current life award; or
  • Honours award; or
  • Service award.

Ref: DNZ ConstitutionC11.3

  • If there are no nominations for a vacant position(s) on the Committee, then the vacancy may be filled by the appointment of a person(s) nominated by the Board.
  • A quorum for any Committee meeting shall be two thirds of the Committee membership. At its first meeting the Committee shall elect the Chairman of the Committee.

Term Ref: DNZ ConstitutionC11.4

The longest serving member of the Awards Committee shall retire annually at the AGM, but will be eligible for re-election. Any resignation shall be notified to the Board.

Duties and Responsibilities Ref: DNZ Constitution C11.2

  • To receive and consider all nominations for DNZ awards.
  • To consider any nominee for an Award.
  • To keep confidential all nominations received and any representations received in support of these nominations.
  • To make recommendations to the Board for the granting of any DNZ Award.

Operating Principles

  • The Coordinator of the Committee shall call a meeting of the Committee if so requested by a majority of the members of the Committee or by the Board.

Note: Meetings may be held by telephone or other means of communication Ref: DNZ Constitution C19.7

  • Minutes of the Committee meetings shall be taken. Ref: DNZ Constitution C19.5
  • The Committee shall consider all nominations for any DNZ Award that:
    • are received by the due date, and
    • include all the documentation required to be submitted with the nomination.
      • The Committee shall assess nominations based on the criteria that have been established for the relevant Award.
      • No recommendation of the Committee shall take effect unless and until approved by the Board.

Authority

The Committee is authorised by the Board to carry out any activity covered by its duties and responsibilities.

Finance Committee – Terms of Reference

Objective

To prepare an annual budget for Diving New Zealand (DNZ), monitor financial performance against budget, ensure that before any payment is made the requisite authorisation is given and, on a regular basis, keep the Board informed of DNZ’s financial activities and performance.

Responsible to: Board of DNZ

Composition

  1. Subject to the requirements of the DNZ Constitution, the Board of DNZ shall determine the composition of the Finance Committee (the Committee).
  2. The Committee may comprise one or more persons. In appointing any person to the Committee the Board shall have regard to the person(s)’ financial experience and expertise.
  3. Where the Committee comprises three or more members, a quorum shall be two thirds of the Committee membership.

Term

All members of the Committee shall continue in office until otherwise determined by the Board, or until the member resigns, whichever comes first. Any resignation shall be notified to the Board.

Duties and Responsibilities

  1. To prepare the DNZ budget for submission to the Board no later than 1 March in each year Ref: DNZ Constitution C23.2
  2. To prepare a set of accounts to be tabled by the Chairman at each Board meeting Ref: DNZ Constitution C23.5
  3. To annually review the affiliation fees to be paid by members and recommend to the Board, in a timely manner before each AGM, any changes required to these fees
  4. To provide support and advice on areas relevant to finance to the other DNZ Committees
  5. To review from time to time the terms of reference for this Committee and provide any recommendations on this matter to the Board
  6. To undertake such other actions or activities as may be authorised by the Board from time to time.

Operating Principles

In the event that the Committee comprises more than one person:

  1. a meeting of the Committee shall be convened if so requested by any Committee member or by the Board, and

Note: Meetings may be held by telephone or other means of communication Ref: DNZ Constitution C19.7

  1. Minutes of the Committee meetings shall be taken. Ref: DNZ Constitution C19.5

Authority

The Committee is authorised by the Board to carry out any activity covered by its duties and responsibilities.

Appointments Committee – Terms of Reference

Objective

To call for, receive and consider applications for appointment as Team Manager and /or Team Coach of any Diving New Zealand (DNZ) teams and make recommendations to the Board of DNZ.

Responsible to: Board of DNZ

Composition

  1. The Appointments Committee (the Committee) shall consist of three (3) persons appointed by the Board.

Note: The Chairman of the Board shall be an ex officio member of the Appointments Committee [ref: DNZ Constitution C18.1.3] but is not counted as a member for the purposes of establishing a quorum.

  1. In establishing the Committee the Board shall have regard to:
    1. experience and expertise;
    2. geographical spread and;
    3. where practicable, avoidance of conflict(s) of interest.

Note: These criteria are consistent with the criteria used in February 2008 to consider applicants for appointment to the four operational committees arising from the structural review

  1. A quorum shall be two thirds of the Committee membership (i.e. two members), one of whom shall be the Chairman of the Committee, who shall be elected by the members of the Committee at its first meeting.

Term

All members of the Committee shall continue in office until otherwise determined by the Board, or until the member formally resigns, whichever comes first. The Board shall call for expressions of interest within three years from 14 February 2009 to ensure “refreshment” of the Committee as appropriate. All changes to the membership of the Committee shall be recorded in the minutes of the appropriate Board meeting.

Duties and Responsibilities

  1. Call for, receive and consider all applications for appointment as Team Manager(s) and/or Team Coach(es).
  1. Consider each applicant on their own merits.
  1. Have due regard to the requirements of each team, including team membership.
  1. Treat all applications received in confidence.
  1. Review from time to time the terms of reference for this Committee and provide any recommendations on this matter to the Board.

Operating Principles

  1. The Chairman of the Committee shall call a meeting of the Committee if so requested by any Committee member or the Board.

Note: Meetings may be held by telephone or other means of communication (see clause 19.7 of the constitution)

  1. The Committee meetings shall be minuted. Ref: DNZ Constitution C19.5
  1. The Committee shall consider all applications for Team Manager(s) and/or Coach(es) which :
  2. are received by the due date required, and
  3. include a brief statement as to relevant experience and expertise, what they would be able to contribute as a committee member and an indication of any potential conflict of interest
  1. No recommendation of the Committee shall take effect unless and until approved by the Board.

Authority

  1. The Committee is authorised by the Board to carry out any activity covered by its duties and responsibilities.
  1. Through the Chairman of the Committee, the Committee may seek any additional information from the applicant as it sees fit.