Appointments Committee – Terms of Reference

Objective
To call for, receive and consider applications for appointment as Team Manager and /or Team Coach of any DNZ team and make recommendations to the Board

Responsible to
The Board

Composition
  • The Board shall, at its discretion, determine the composition of the Appointments Committee (the Committee), and appoint a Convenor.
    Note: The Chairman of the Board shall be an ex officio member of the Development Committee [ref: DNZ Constitution C18.1.3] but is not counted as a member for the purposes of establishing a quorum.
  • In establishing the membership of the Committee the Board shall have regard to:
    • experience and expertise;
    • demonstrated willingness to work in a constructive and collegial manner with other Committee members and with the wider DNZ membership
    • geographical spread;
    • gender; and
    • where practicable, avoidance of conflict(s) of interest
  • A quorum for any Committee meeting shall be two thirds (or nearest) of the Committee membership, as constituted at any time

Term
  • All members of the Committee shall continue in office until otherwise determined by the Board, or until the member formally resigns, whichever comes first
  • The Board shall call for expressions of interest at no greater than three year intervals (commencing 14 November 2015) to allow for “refreshment” of the Committee as appropriate
  • All changes to the membership of the Committee shall be recorded in the minutes of the appropriate Board meeting

Duties and Responsibilities
  • Call for, receive and consider all applications for appointment as Team Manager(s) and/or Team Coach(es)
  • Consider each applicant on their own merits
  • Have due regard to the requirements of each team, including team membership
  • Treat all applications received in confidence
  • Review from time to time the terms of reference for this Committee and provide any recommendations on this matter to the Board

Operating Principles
  • The Convenor of the Committee shall call a meeting of the Committee at his or her own initiative or if so requested by any Committee member or the Board
  • Note: Meetings may be held by telephone or other means of communication (see clause 19.7 of the constitution)
  • The Committee meetings shall be minuted Ref: DNZ Constitution C19.5
  • The Committee shall consider all applications for Team Manager(s) and/or Coach(es) which :
  • are received by the due date required, and
  • include a brief statement as to relevant experience and expertise, what they would be able to contribute as Team Manager / Team Coach,  and a declaration  of any potential conflict of interest
  • No recommendation of the Committee shall take effect unless and until approved by the Board

Authority
  • The Committee is authorised by the Board to carry out any activity covered by its duties and responsibilities
  • Through the Convenor of the Committee, the Committee may seek any additional information from the applicant as it sees fit 
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